Dear Members,
Your Directors have pleasure in presenting the twenty second Annual
Report of the Company together with the Audited Statement of Accounts
for the year ended 31st March, 2015.
1. FINANCIAL SUMMARY OF THE COMPANY:
(Amount in Rs)
Financial results for the year ended 31st March, 31st March,
2015 2014
Total Income 31,40,572 4,63,948
Profit / (Loss) before Depreciation & tax (2,99,759) 2,23,219
Less : Depreciation (1,90,568) 2,22,820
Profit/ (Loss) before tax (4,90,327) 399
Less: Tax Expenses _ _
Profit /(Loss) for the year (4,90,327) 399
Add: Balance as per last financial
statements (9,63,64,228) (9,63,64,627)
Less: Transitional effect of _ _
Depreciation on Fixed Asset
as per Companies Act 2013 as
on 1st April 2014
Surplus/(Deficit) in the Statement
of Profit and Loss (9,68,54,555) (9,63,64,228)
2. STATE OF COMPANY'S AFFAIRS:
As you are aware that due to uneconomical condition and technical
unavailability, the production in chemical plant was shut down since
long period and the board of directors resolved to close the company's
main business of chemical. The management also disposed off the
existing chemical Plant & Machineries and Electrical appurtenant
thereto on block basis and transferred the same from Fixed Assets to
Current Assets, as the same are now meant for disposal off. We have
already disposed off block of the Plants & Machineries during this year
and are currently negotiating with a few parties for rest of the plants
& Machineries.
We are earning income by renting out a portion of factory building and
let out the vacant land for hiring out for logistic purpose. The
management is seriously considering the revival of the Company. Many
alternate business plans including enhancement of net worth are under
consideration. The management is hopeful of reviving the Company.
3. INDUSTRY OUTLOOK:
Presently, the Company is not engaged in manufacturing process of
Chemicals.
4. CHANGE IN NATURE OF BUSINESS:
There has been no change in nature of business of the Company during
the F.Y. 2014-2015.
5. DIVIDEND:
In view to strengthen the Company's reserve and due to inadequate
profit, your Board of Directors has decided not to recommend any
dividend for the year ended 31st March 2015.
6. CHANGES IN SHARE CAPITAL:
The paid up Share Capital as on 31st March, 2015 stood at Rs
7,16,18,580. During the year under review, the Company has not issued
any shares with differential voting rights, sweat equity shares nor
granted any Employees stock options. The company neither came out with
rights, bonus, private placement and preferential issue.
7. TRANSFER TO RESERVE:
During the period under review, no amount was transferred to General
Reserve.
8. DIRECTORS & KEY MANAGERIAL PERSON:
DIRECTORS
In accordance with the Articles of Association of the company Mr.
Jagdish Prasad Sureka (DIN: 00482176), Director of the Company retires
by rotation & being eligible offers himself for re- appointment at the
ensuing Annual General Meeting of the company .
Mrs. Garima Sureka (DIN: 07138785) is appointed as additional Woman
Director w.e.f 30.03.2015 pursuant to provision of section 149(1) and
section 152 of the Companies Act 2013, who shall be liable to retire by
rotation.
Mr. Govind Sureka (DIN: 00491488), Director, resigned from Directorship
w.e.f. from 27th March 2015 due to personal reason. The Board has
placed on record its appreciation for the outstanding contributions
made by Mr. Govind Sureka during his respective tenures of office.
KEY MANGERIAL PERSONNEL
The following employees were designated as whole -time key managerial
personnel by Board of Directors during the year 2014-2015, pursuant
to section 203 of Companies Act 2013 and rules made thereon:
1) Mr. Jayanta Sahu - Manager
2) Mr. Rajesh Kumar Rungta - Chief Financial Officer
9. DECLARATION BY INDEPENDENT DIRECTORS
All Independent Directors have given declarations that they meet the
criteria of independence as laid down under Section 149(6) of the
Companies Act, 2013 and Clause 49 of the Listing Agreement.
10. NUMBER OF MEETINGS OF THE BOARD:
The company has duly complied with section 173 of the Companies' Act
2013. During the year under review, Seven Board meetings were convened
and held. The dates on which meeting were held are as follow:
Date of the meeting No. of Directors attended the meeting
1st April 2014 4 (Four)
30th May 2014 4 (Four)
12th August 2014 3(Three)
1st September 2014 4 (Four)
13 th November 2014 4 (Four)
10th February 2015 4 (Four)
30th March 2015 4 (Four)
11. COMMITTEES OF BOARD
During the year, in accordance with the Companies Act, 2013, the Board
re-constituted some of its Committees. There are currently four
Committees of the Board, as follows:
* Audit Committee
* Nomination and Remuneration Committee
* Stakeholders' Relationship Committee
* Shares Transfer Committee
The details of composition of the Committees of Board of Directors are
as under:-
A. Audit Committee
During the year under review, the Board of Directors of your Company
re-constituted an Audit Committee in accordance with the provisions of
Section 177 of the Companies Act, 2013 and Companies (Meetings of Board
and its Powers) Rules, 2014.
The Committee had met four times i.e. on 30th May, 2014, 12th August,
2014, 13th November, 2014 and 10th February, 2015. The details of
composition of the Audit Committee are as under:-
SI. Name Chairman/ Members
No.
1. Mr. Pijush Mondal Chairman-Independent
Director
2. Mr. Tarun Mondal Member-Independent
Director
3. Mr. Jagdish Prasad Sureka Member-Non Executive
Director
All the recommendation from the committee was accepted by the Board.
Vigil Mechanism / Whistle Blower Policy
In compliance with provisions of Section 177(9) of the Companies Act,
2013 and Clause 49 of the Listing agreement, the Company has framed a
Vigil Mechanism / Whistle Blower Policy to deal with unethical
behaviour, actual or suspected fraud or violation of the Company's code
of conduct or ethics policy, if any. The Vigil Mechanism / Whistle
Blower Policy have also been uploaded on the website of the Company and
may be accessed at http://www. shentracon.com.
B. Nomination & Remuneration Committee
During the year under review, the Board of Directors of your Company
has renamed the existing Remuneration Committee as Nomination and
Remuneration Committee in accordance with the provisions of Section 178
of the Companies Act, 2013 and Companies (Meetings of Board and its
Powers) Rules, 2014. The Committee had met two times i.e. on 1st
September, 2014 and 30th March, 2015. The details of composition of the
Nomination & Remuneration Committee are as under:-
Sl. Name Chairman/ Members
No.
1. Mr. Tarun Mondal Chairman- Independent
Director
2. Mr. Jagdish Prasad Sureka Member Non Executive
Director
3. Mr. Govind Sureka* Member- Non Executive
Director
4. Mrs. Garima Sureka* * Member- Non Executive
Director
* Resigned w.e.f 27t March, 2015.
**Appointed as (Additional) Woman w.e.f. 30th March, 2015
The Nomination & Remuneration committee has revised its existing
remuneration policy and framed it as per section 178 (3) of Companies
Act 2013 and revised clause 49 of Listing Agreement. The policy of the
company on remuneration of Directors, KMPs and other employees and
appointment of Director including criteria for determining the
qualification, experience, positive attributes and independence of
directors was recommended to board and was duly approved. The summary
of the Remuneration policy is stated in the corporate governance
report.
The details of criteria for performance evaluation as laid by
Nomination & Remuneration committee are disclosed in the Corporate
Governance report, which forms a part to the Annual report.
C. Stakeholders' Relationship Committee
In compliance with the provisions of Section 178(5) of the Companies
Act, 2013 and clause 49 of the Listing Agreement, the Board has renamed
the existing "Shareholders / Investors' Grievance Committee" as "
Stakeholders Relationship Committee" .
Following are the terms of reference of the Stakeholders Relationship
Committee:
a) Consider and resolve the grievances of the security holders of the
Company, including complaints related to transfer of shares, non
receipt of annual report, non receipt of declared dividends, etc
b) Set forth the policies relating to and to oversee the implementation
of the Code of Conduct for Prevention of Insider Trading and to review
the concerns received under the Shentracon Chemicals Limited Code of
Conduct.
The Company has adopted the Code of Conduct for Prevention of Insider
Trading, under the SEBI (Prohibition of Insider Trading) Regulations.
The Code lays down guidelines for procedures to be followed and
disclosures to be made while dealing with the shares of the Company.
The Company has also adopted the Code of Corporate Disclosure Practices
for ensuring timely and adequate disclosure of Price Sensitive
Information, as required under the Regulations. The Manager & CFO is
the Public Spokesperson for this purpose.
The Committee had met two times i.e. on 1st September, 2014 and 30th
March, 2015. The details of composition of the Stakeholders'
Relationship Committee are as under:-
Sl. Name Chairman/ Members
No.
1. Mr. Tarun Mondal Chairman- Independent
Director
2. Mr. Jagdish Prasad Sureka Member- Non Executive
Director
3. Mrs. Garima Sureka * Member- Non Executive
Director
*Appointed as (Additional) Woman Director W.e.f. 30th March, 2015
12. RISK MANAGEMENT
Risk management is the process of identification, assessment and
prioritization of risks followed by coordinated efforts to minimize,
monitor and mitigate/ control the probability and / or impact of
unfortunate events or to maximize the realization of opportunities.
Management of risk remains an integral part of your Company's
operations and it enables your Company to maintain high standards of
asset quality at time of rapid growth of its lending business. The
objective of risk management is to balance the trade-off between risk
and return and ensure optimal risk-adjusted return on capital. It
entails independent identification, measurement and management of risks
across the businesses of your Company. Risk is managed through a
framework of policies and principles approved by the Board of Directors
supported by an independent risk function which ensures that your
Company operates within a pre-defined risk appetite. The risk
management function strives to proactively anticipate vulnerabilities
at the transaction as well as at the portfolio level, through
quantitative or qualitative examination of the embedded risks.
Your Company manages monitors and reports on the principal risks and
uncertainties that can impact its ability to achieve its strategic
objectives. Your Company's management systems, organizational
structures, processes, standards, code of conduct and behaviours
governs how the Group conducts the business of the Company and manages
associated risks.
13. LISTING AT STOCK EXCHANGE:
The Equity shares of the company are listed on The Calcutta Stock
Exchange Association Ltd., The Ahmedabad Stock Exchange Limited and The
Bombay Stock Exchange Association Ltd. Annual Listing fees for all
Exchanges has been paid. The Equity Shares of the Company are suspended
in Bombay Stock Exchanges since 10.09.2001.
14. FAMILIARIZATIONS PROGRAMME FOR INDEPENDENT DIRECTORS
In terms of Clause 49(II)(B)(7) of the Listing Agreement, the Company
has conducted the Familiarization Programme for Independent Director to
familiarize them with their roles, rights, responsibilities in the
company, nature of the industry in which the company operates, business
model of the company, etc., through various initiatives. The same has
been uploaded in Company's website and may be accessed at
http://www.shentracon.com.
15. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE
EARNINGS AND OUTGOES:
Information as required under the provisions of the Companies Act, 2013
and Rule 8(3) of the Companies (Accounts) Rules, 2014 details relating
to Conservation of Energy, Technology Absorption and Foreign Exchange
Earnings and Outgo are given in the "Annexure-A", which is annexed
hereto and forms part of Board's Report.
The Board as a whole is an integrated, balanced and cohesive unit where
diverse views are expressed and dialogued when required, with each
Director bringing professional domain knowledge to the table. All
Directors are participative, interactive and communicative.
The information flow between your Company's Management and the Board is
complete, timely with good quality and sufficient quantity.
16. MANAGERIAL REMUNERATION:
The statement containing the disclosure as required in accordance with
the provisions of Section 197(12) of the Companies Act 2013 read with
rule 5 (1) of the Companies (Appointment and Remuneration of Managerial
Personnel) Rules, 2014 is annexed as "Annexure B". and forms a part of
the Board Report.
Further, none of the employees of the Company are in receipt of
remuneration exceeding the limit prescribed under rule 5 (2) of the
Companies (Appointment and Remuneration of Managerial Personnel) Rules,
2014 so statement pursuant to Section 197(12) of the Companies Act 2013
read with rule 5(2) and 5(3) of the Companies (Appointment and
Remuneration of Managerial Personnel) Rules, 2014 is not required to be
included.
17. DETAILS OF SUBSIDIARY / JOINT VENTURES / ASSOCIATE COMPANIES:
Your Company has neither a Subsidiary Company nor a Joint Venture
Company or an Associate Company during the year under review.
Hence, Formulation of Policy for determining material subsidiary is not
required.
18. STATUTORY AUDITORS
M/s. K. P. Jhawar & Co., Chartered Accountants was appointed as
Statutory Auditors of the Company to hold office till the conclusion of
the ensuing Annual General Meeting. Further the Auditors have confirmed
their eligibility under section 141 of the Companies Act 2013 and rules
farmed there under and also confirmed that they hold a valid
certificate issued by the Peer Review Board of the ICAI as required
under clause 49 of Listing Agreement.
The Notes on financial statement referred to in the Auditors' Report
are self-explanatory and do not call for any further comments. The
Auditors' Report does not contain any qualification, reservation or
adverse remark.
The statutory Auditor has not reported any incident of fraud to the
Audit committee of the company in the year under review.
SECRETARIAL AUDITOR:
Pursuant to the provisions of Section 204 of the Companies Act, 2013
and The Companies (Appointment and Remuneration of Managerial
Personnel) Rules, 2014, the Company has appointed M/S. MR &
Associates, a firm of Company Secretaries in Practice to undertake the
Secretarial Audit of the Company. The Report of the Secretarial Audit
Report is annexed herewith as "Annexure C".
In connection with the Observation reported in Secretarial Audit Report
regards to Appointment of Whole Time Company Secretary, It is clarified
that your Board proposed to appoint Company Secretary but due to some
unforeseeable circumstances the appointment could not be made during
this financial year. Further with regards to one pending case with the
CJM Court, Alipore under Section 162(1) of the Companies Act 1956 it is
clarified that the matter is subjudice.
INTERNAL AUDITOR:
Pursuant to the provisions of Section 138 of the Companies Act, 2013
and The Companies (Accounts) Rules, 2014 the Company has appointed M/s.
J. Khemani & Co., to undertake the Internal Audit of the Company for
the F.Y. 2014-2015. There stood no adverse finding & reporting by the
Internal Auditor in the Internal Audit Report for the year ended 31st
March 2015.
19. EXTRACT OF ANNUAL RETURN:
The Companies Act, 2013 makes mandatory for every company to prepare an
extract in the format prescribed Form MGT 9. The details forming art of
the extract of Annual Return as on 31st March 2015 is annexed herewith
as "Annexure - D".
20. MATERIAL CHANGES:
There have been no material changes and commitments affecting the
financial position of the company, which have occurred since 31st March
2015, being the end of the Financial Year of the Company to which
financial statements relate and the date of the report.
21. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURT
OR TRIBUNALS IMPACTING THE GOING CONCERN STATUS AND COMPANY'S OPERATION
IN FUTURE:
There are no significant material orders passed by the Regulators /
Courts/Tribunals which would impact the going concern status of the
Company and its future operations. Further the details of proceedings
against the Company and its Directors are given in Annexure to
Director's Report which forms part of the Annual Report.
22. INTERNAL FINANCIAL CONTROL SYSTEM AND THEIR ADEQUACY:
The Company has policy for Internal Financial Control System,
commensurate with the size, scale and complexity of its operations.
Detailed procedural manuals are in place to ensure that all the assets
are safeguarded, protected against loss and all transactions are
authorized, recorded and reported correctly. The scope and authority of
the Internal Audit (IA) function is defined in the internal financial
control policy. The Internal Auditor monitors and evaluates the
efficiency and adequacy of Internal Financial control system in the
Company, its compliance with operating systems, accounting procedures
and policies. To maintain its objectivity and independence, the Internal
Auditor reports to the Chairman of the Audit Committee of the Board, the
internal audit report on quarterly basis and some are reviewed by the
committee. The observation and comments of the Audit Committee are
placed before the Board.
23. PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS UNDER SECTION 186 &
CLAUSE 32 OF LISTING AGREEMENT:
Pursuant to clause 32 of Listing Agreement, there has being no
loans/advances and investment made by the company in its own shares.
The company has no subsidiary or associate during the year under
review.
Further there has being no loans and advances in the nature of loans
where there is no repayment schedule or repayment beyond seven years or
no interest or interest below section 186 of the Companies Act 2013
(Section 372A of the Companies Act, 1956) and no loans and advances is
being made in the nature of loans to firms/companies in which directors
are interested.
24. CORPORATE SOCIAL RESPONSIBILITY:
Your Company had not taken any initiatives on the activities of
Corporate Social Responsibilities during the financial year as the
provisions relating to the same are not applicable to the Company.
25. DEPOSITS:
Your Company did not accept any deposits within the meaning of the
Companies Act, 2013 and the Rules made there under.
26. CONTRACTS/ TRANSACTIONS / ARRANGEMENTS WITH RELATED PARTIES:
During the year, the Company had not entered into any contract /
arrangement / transaction with related parties thus disclosure about
details of contracts or arrangements or transactions with related
parties referred to in section 188(1) in Form AOC-2 is not required.
There are no materially significant related party transactions made by
the Company with Promoters, Directors, Key Managerial Personnel or
their relatives or other designated persons which could have a
potential conflict with the interest of the Company at large. All
Related Party Transactions are periodically placed before the Audit
Committee as also the Board for approval.
Your Directors draw attention of the members to Note 19(X) to the
financial statement which sets out related party disclosures.
The Policy on Related Party Transactions as approved by the Board is
uploaded on the Company's website and may be accessed at
http://www.shentracon.com.
27. FORMAL ANNUAL EVALUATION:
The Nomination & Remuneration Committee of your Company has formulated
and laid down criteria for Performance Evaluation of the Board
(including Committees) and every Director (including Independent
Directors) pursuant to provision of Section 134, Section 149 read with
Code of Independent Directors (Schedule IV) and Section 178 of the
Companies Act, 2013 and the revised clause 49 of the Listing Agreement
with Stock Exchanges.
Based on these criteria, the performance of the Board various Board
Committees viz. Audit Committee, Stakeholder's Relationship Committee,
Nomination and Remuneration Committee and Share Transfer Committee, and
Individual Directors (including Independent Directors and chairman) was
evaluated.
During the year under review, the Independent Directors of your Company
reviewed the performance of Non-Independent Directors and Chairperson
of your Company, taking into account the views of Executive Directors
and Non-Executive Directors.
28. DIRECTORS RESPONSIBILITY STATEMENT:
Your Directors to the best of their knowledge and belief and according
to the information and explanation obtained by them make the following
statement in terms of clause (c) of sub-section (3) of section 134 of
Companies Act 2013 that -
a) In the preparation of the annual accounts for the financial year
ended on 31st March 2015, the applicable accounting standards had been
followed along with proper explanation relating to material departures.
b) The directors have selected such accounting policies and applied
them consistently and made judgments and estimates that are reasonable
and prudent so as to give a true and fair view of the state of affairs
of the company as at 31st March 2015 and of the profit and loss of the
company for that period;
c) The directors had taken proper and sufficient care for the
maintenance of adequate accounting records in accordance with the
provisions of Companies Act 2013 for safeguarding the assets of the
company and for preventing and detecting fraud and other
irregularities;
d) The directors had prepared the annual accounts on a going concern
basis;
e) The directors had laid down internal financial controls to be
followed by the company and that such internal financial controls are
adequate and were operating effectively.
f) The directors had devised proper systems to ensure compliance with
the provisions of all applicable laws and that such systems were
adequate and operating effectively.
29. CODE OF CONDUCT
The Board has laid down a Code of Conduct for all Board members and
senior management of the Company Board members and senior management
personnel have affirmed compliance with the Code for the financial year
2014-15.
30. TRANSFER OF AMOUNTS TO INVESTOR EDUCATION AND PROTECTION FUND
Pursuant to the provisions of the Companies Act, 2013, the Company is
not required to transfer any amount to Investor Protection and
Education Fund as the Company has not declared any Dividend since its
incorporation and as such there is no amount of dividend which was due
and payable and remained unclaimed and unpaid for a period of seven
years.
31. MANAGEMENT'S DISCUSSION AND ANALYSIS REPORT
Management's Discussion and Analysis Report for the year under review,
as stipulated under clause 49 of the Listing Agreement with the Stock
Exchange, is presented in a separate section forming part of the Annual
Report as "Annexure - E".
32. CORPORATE GOVERNANCE
The Company is committed to maintain the highest standard of Corporate
Governance and adhere to the Corporate Governance requirements set out
by SEBI. The report on Corporate Governance as stipulated under the
Listing Agreement forms an integral part of this Report. The requisite
certificate from the Auditors of the Company confirming compliance with
the conditions of corporate governance is annexed to the Corporate
Governance Report which is a part of Board's Report as "Annexure - F".
33. ACKNOWLEDGEMENTS:
Your Directors take the opportunity to thanks the Regulators,
Organizations and Agencies for the continued help and co-operation
extended by them. The Directors also gratefully acknowledge all
stakeholders of the Company viz. customers, members, vendors, banks and
other business partners for the excellent support received from them
during the year. The Directors place on record their sincere
appreciation to all employees of the Company for their unstinted
commitment and continued contribution to the Company.
For and on behalf of the Board of Directors
Place: Kolkata Jagdish Prasad Sureka
Date:28th May 2015 Chairman
DIN:(00482176)
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